A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

• American Express Corporate Card Application (pdf)
  Used to obtain an American Express Corporate Card.
• American Express Corporate Card Reinstatement (pdf)
  Used to reinstate an American Express Corporate Card.
• Authorization to Use Privately Owned Vehicles on State Business Std. 261 (pdf)
  Any employee that uses a privately owned vehicle to conduct official business must complete this form annually.

B

• Bottled Drinking Water Form (pdf)
  Used to establish bottled drinking water service for campus departments.

C

• California Resident Packet (pdf)
  Includes Vendor Data Record Std. 204 and Withholding Exemption Certificate Std. 590.
• California Nonresident Packet (pdf)
  Includes Vendor Data Record Std. 204 and Nonresident Withholding Allocation Worksheet Std. 587.
• California Seller's Permit Application BOE-400-SPA (pdf)
  Vendors providing products to the University must first submit a California Seller's Permit.
• Copier Supply Order Form (pdf)
  Used to order supplies for copiers maintained through the Campus Copier Program.
• Copier Usage Report (pdf)
  Used for key operators to submit their monthly meter readings.
• Commercial Invoice (pdf)
  Used when shipping packages outside of the United States.

D

• Drug-Free Workplace Certification Std.21/CRL005 (pdf)
  Vendors complete this form when requested in a Request for Bid or Request for Proposal.
• DVBE Participation Requirement CRL016 (pdf)
  Vendors complete this form as part of formal bid package.

E

• Equipment Return Form (pdf)
  Used to indicate desired handling of equipment no longer needed.
• Employee Reimbursement Direct Deposit Authorization (pdf)
  Used to request that your personal reimbursement be deposited directly into your bank account.

F

• Furniture Return Form (pdf)
  Used to indicate desired handling of furniture no longer needed.

G

• Generic Invoice (pdf)
  Used (in conjunction with the Direct Payment Request) for personal reimbursements and to pay stipends, lecturers and honorariums.
• Gift Acceptance (pdf)
  Used to process donated property. For more information, contact University Advancement.

H

• Hotel/Motel Transient Occupancy Tax Waiver Std. 236 (pdf)
  Used when checking into a hotel or motel to request an exemption from occupancy taxes.

M

• Missing Equipment Report (pdf)
  Used to report lost or stolen equipment.

N

• Nondiscrimination Compliance Statement Std. 19/CRL039 (pdf)
  Vendors complete this form as part of formal bid package
• Nonresident Alien Tax Assessment General Contact Information (pdf)
  Used by nonresident aliens to provide contact information for initial tax assessment with NRAT specialist.
• Nonresident Withholding Allocation Worksheet Std. 587
  Used to determine if withholding is required on payments to nonresidents.

O

• Office Max Training Registration (pdf)
  Used to obtain user ID, password and training for purchasing office supplies online from Office Max.

P

• Pager Service/Payment Request (pdf)
  Used for lost, stolen and malfunctioning pagers and establishing automatic monthly service payments.
• Petty Cash Request (pdf)
  Used to buy products less than $50.00 (not including tax).
• Printing Specifications (pdf)
  Used with Web Requisition for custom orders.
• ProCard Application (pdf)
  Used to obtain an American Express ProCard.
• ProCard Appropriate Administrator Change (pdf)
  Used to change a Cardholder's Appopriate Administrator.
• ProCard Certification of Receipt of Goods (pdf)
  Used to replace a missing receipt.
• Property Checkout Authorization (pdf)
  Used to authorize home use of University equipment.
• Property Survey Report (pdf)
  Used to report disposition of SJSU property to the Property Coordinator.

R

• Recycled-Content Certification CRL053 (pdf)
  Vendors complete this form when providing recycled products to SJSU.
• Registration Payment Request (pdf)
  Used to pay for conference, class or convention registration fees.
• Request for Approval of Travel (pdf)
  Used for travel advance and year-end travel accrual.
• Rubber Stamp Order Form (pdf)
  Used to order rubber stamps directly from Mercury Rubber Stamp. Use your procurement card for payment.

S

• Scope of Work (pdf)
  Used for writing specifications for custom services.
• Shipment Request & Return Material Request (pdf)
  Used for all outgoing shipments.
• Sierra Registration (pdf)
  Used to obtain a user ID and password to order business cards, letterhead, envelopes and mailing labels.
• Small Business & DVBE Certification Application Std. 812 (pdf)
  Vendors complete this form as part of formal bid package.
• Sole Brand/Sole Source Justification (pdf)
  Used to justify buying either a specific brand product or buying a product from a specific source.
• Specifications for Custom Promotional Give-Away Items (pdf)
  Used (in conjunction with web requisition) to provide specific information for the printing of promotional items.
• Straight Bill of Lading Std. 254 (pdf)
  Required for all outgoing shipments over 70 lbs. (in addition to the Shipment Request form).

T

• Travel Expense Claim (xls)
  Used by non-employees to request travel expense reimbursement.

V

• Vehicle Accident Report Std. 270 (pdf)
  Drivers complete this form whenever a state-owned vehicle, privately owned vehicle or rental car driven on state business is involved in an accident.
• Vendor Data Record Std. 204 (pdf)
  Vendors complete this form before payment can be made.
• Vendor Information Form CRL058 (pdf)
  Vendors are asked to provide type of business, ethnicity, race and gender information. The completion of this form is voluntary.
• 
  Voluntary Product Accessibility Template (VPAT) (PDF)Required for electronic and information technology purchases.

W

• Withholding Exemption Certificate Std. 590
  Used to certify an exemption from nonresident withholding.
• Wireless Device Authorization Form (pdf)
  Used to authorize a monthly expense allowance for employees determined to require voice and/or data service as part of their assigned responsibilities.

Did you know?

Procurement &
Support Services

Staff Directory
Contact Us

Accounts Payable

One Washington Square
San Jose, CA 95192-0041
408-924-1681

Mail Services

One Washington Square
San Jose, CA 95192-0001
408-924-1599

Property

One Washington Square
San Jose, CA 95192-0040
408-924-1595

Purchasing

One Washington Square
San Jose, CA 95192-0047
408-924-1560

Shipping & Receiving

129 South 10th Street
San Jose, CA 95192-0048
408-924-1590

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